Job Information
Insight Global Office Administrator in Portland, Oregon
Job Description
The Office Administrator will support a large corporate office in the Portland area:
Portland West Office - 15862 SW 72nd Avenue Portland, Oregon 97224 - 2 days a week
Portland Downtown Office - 1300 SW Fifth Avenue, 31st Floor, Suite 3100 Portland, Oregon 97201 - 2 days a week
Vancouver Washington Office - 1207 Washington Street Vancouver, Washington 98660 - 0-1 days a week (the fifth day of the week will be considered a floater to support this office as needed or provide extra support to the above Portland offices)
This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
Preparing the office, catering, conference rooms etc. for visits from Executives
Support organization and documentation for a fleet of about 14 vehicles
Coordinate with security and IT for key card access for any new hires
Any other ad hoc administrative support duties that arise
Pay will vary based upon individuals' relevant experience and background across a range of $65,000-75,000 annually. Benefits include health, dental, vision, and 401K.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Minimum Requirements:
5+ years of experience working as an office administrator or office manager or similar role
Must have experience in these roles supporting for a large corporate office environment and interacting with executives
Supporting an office as an entity , rather than an individual or small group in a strictly executive admin role for example
Experience supporting facilities maintenance for the office
Experience with AR and expenses - Oracle null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.